Health Check Assistance

Below is the information from the Health Check conducted by your consultant as part of the End of Year Process. You can use this data to finalize any necessary adjustments.

ALL Countries	Description of Potential Changes	Information for Users
Employee Checks	This is a list of employee records that need to be reviewed to ensure validation errors are not created during Government reporting	Items Checked: Missing Date of Birth No Contact Address (Postal/Email) Invalid Email Invalid Work Email No Address at all Missing City/Town Missing Post Code Missing State Missing Country Code
Duplicate Address Check	Employees with Duplicate Addresses	Checks employees and returns employees who have the same address as other(s)
Duplicate Tax Number Check	Employees with Duplicate Tax Numbers - Active Employees Only	You should review whether this requires updating on the employee’s tax tab. Common reason for result: Employee's in multiple positions / entities.
Duplicate Bank Account Check	Employees with Duplicate Bank Account Numbers - to be validated	This will list any employees with duplicate bank accounts and may need to be reviewed. Common reason for result: Family members using the same bank account.
Minimum Wage Check	The following employees “may” require their salary/wage rates to be increased due to the new minimum wage changes effective from the new tax year. This list will allow you to put plans in place to manage the need for any potential wage increases. We have used the system default field Rate Amount to determine whether or not you have any employees currently receiving less than the new minimum.	The Minimum wage check provides a list of employees who may need to have their rates reviewed. NB: The minimum wage amounts are usually released Mid-June in Australia.
Terminations	Employees terminated more than 7 years ago	These employees can be purged from PayGlobal via consulting. A subsequent work order will be required for this.
Last Paid	Employees not terminated however have not been paid for 1 year or longer - Active Employees Only	You can use this list to review employees who have not worked in the last 12 months
Super Allowances	Allowances used for creating super payments	Check the list and ensure the right allowances are generating superannuation. Adjust where necessary.
Allowances and Deductions Check	Highlight any active deductions and allowances that are setup but not used within the past 12 months that could be suspended or hidden	If you want to Hide or Suspend an allowance, open the allowance record and update the Hidden and/or Suspend fields on the Details ii tab.
Cost Centre Check	Highlight any Cost centres that have not been used in the past 12 months, that could be expired	If you want to mark CostCentres as expired, open the Costcentre record and add an expiry date.
Job Code Check	Highlight any Job Codes that have not been used in the past 12 months, that could be expired	If you want to mark Jobs as expired, open the Job record and add an expiry date.
User Security	Highlight Users that have not used PayGlobal in the past 30 days, so they can be evaluated or locked out Highlight where Employee codes are not being populated against the user profiles	If you want to Lock Out a User from PayGlobal, you need to open their User Profile and Tick the Locked-Out field on the Logon Details tab. Alternatively, you can enter a Termination Date on this tab.
Self Service Users	Highlight Active Employees which have not logged into Self Service for 60 days	This will highlight a lack of usage, training for users or casual employees that should be terminated.
Database Maintenance	This is a list of the database tables and their relevant sizes. If there are any alarmingly large tables, please speak to MYOB to discuss options for archiving / purging to increase performance and decrease database size	Maintaining the SQL database
Table Sizes	This is a list of the database tables and their relevant sizes. If there are any alarmingly large tables, please speak to MYOB to discuss options for archiving / purging to increase performance and decrease database size	Maintaining the SQL database

NEW ZEALAND	Description of Potential Changes	Information for Users
ESCT Rates	Employees who have not been paid for a full 2024/2025 tax year and may need their ESCT manually updated.
WT Tax Codes & KiwiSaver	Employees who are on a WT Tax code should not have KiwiSaver deducted. Please check these results and ensure the employee is correctly set up
Special Tax Code check	The following employee's STC rate will expire 31st March. The employee's Tax Code is expected to be changed, unless the IRD has provided a new advice which applies from the 1st of April.
Deduction ranking and Protected Earnings	Review current deduction ranking and protected earnings configuration	Order of deductions: PAYE (tax on total taxable gross and ACC Earners’ Levy on non-ACC exempt taxable gross) System Default Student Loan (the standard default payment) System Default Child Support Min Net should be 60 IRD Arrears Payments Min Net should be 60 (Note: These are Section 157 notices. If an employee has multiple notices in play, the latest notice should define the current ranking) Ministry of Justice - Court Orders (also known as Attachment Orders or MOJ notices) Min Net should be 60 (Note: A court order may define that it ranks higher than tax arrears, but it will not be ranked higher than child support) Student Loan Commissioner Instigated Repayments (SLCIR) KiwiSaver Employee Contribution Student Loan Voluntary Repayment (SLBOR) Other voluntary deductions, e.g. Payroll Giving, Union Fees, Social Club etc, the order of these should be set as directed by the employee.

AUSTRALIA	Description of Potential Changes	Information for Users
Termination Reasons	Termination Reasons with no Cessation Reason must be updated for STP v2 reporting Sum of employees with NULL Cessation Reason whom were terminated within the last 365 days	STP Cessation Reason error or Help File link to Termination Reasons The Employees and Reasons should be reviewed.
Employee Visa's	Visa Records are setup correctly with non-overlapping dates Tax coding applied correctly throughout the year for corresponding pays	Highlights overlapping Visa records. Refer to the Helpfile link below: Exolvo Help - Visas
Tax Code Check	The following employee's tax override rate should be reviewed. The employee's Tax Code is expected to be changed, unless the ATO has provided new advice which applies for the new Tax year. Active Employees Only.	This will provide a list of employees on a Tax override as shown on the employee’s tax tab. They should be reviewed.
STP Allowances	Allowance grouping for STP reporting	Check the allowance list to ensure the right ATO Category and Subcategory are used.
RESC Check	Reportable super contributions (RESC) matches the Salary Sacrifice Super deductions as a minimum	In most cases, the RESC Year to date amount should match the Super Salary Sacrifice Year to date amount on the Accum (i) tab. See example below. If they don’t match, you will need to investigate why and adjust where necessary.
OTE vs SG Check	Compare the Superannuation Guarantee % with the OTE (Ord time earnings), to highlight if any employees may have fallen under 11% for the year	If needed, process adjustments via a Manual Pay. Ensure you have the Super Fund ID attached to the transaction on the Text tab. If only the OTE earnings need to be adjusted, refer to this link: Adjusting a negative super OTE amount
ETP Processing Check	Redundancies, Time in Lieu of Notice etc have an appropriate ETP record and have not been processed directly in Transaction View	Correcting manually processed ETPs

ALL Countries

NEW ZEALAND

AUSTRALIA