Healthcheck Assistance
Below is the information from the Healthcheck conducted by your consultant as part of the End of Year Process. You can use this data to finalize any necessary adjustments.
Checks | Description of Potential Changes | Information for Users |
|---|---|---|
Termination Reasons | Termination Reasons with no Cessation Reason must be updated for STP v2 reporting Sum of employees with NULL Cessation Reason whom were terminated within the last 365 days | STP Cessation Reason error |
Employee Checks | This is a list of employee records that need to be reviewed to ensure validation errors are not created during Government reporting | Items Checked:
|
Duplicate Address Check | Employees with Duplicate Addresses | Checks employees and returns employees who have the same address as other(s) |
Employee Visa's | Visa Records are setup correctly with non-overlapping dates | Highlights overlapping Visa records. |
Duplicate Tax Number Check | Employees with Duplicate Tax Numbers - Active Employees Only | You will need to fix the incorrect records on the employee’s tax tab. |
Duplicate Bank Account Check | Employees with Duplicate Bank Account Numbers - to be validated | This will list any employees with duplicate bank accounts and will need to be reviewed. |
Minimum Wage Check | The following employees “may” require their salary/wage rates to be increased due to the new minimum wage changes effective from the new tax year. This list will allow you to put plans in place to manage the need for any potential wage increases. | The Minimum wage check provides a list of employees who may need to have their rates reviewed. The minimum wage amounts are usually released Mid-June. |
Tax Code Check | The following employee's tax override rate should be reviewed. | This will provide a list of employees on a Tax override as shown on the employee’s tax tab. They should be reviewed. |
Terminations | Employees terminated more than 7 years ago | These employees can be purged from PayGlobal via consulting. A subsequent work order will be required for this. |
Last Paid | Employees not terminated however have not been paid for 1 year or longer - Active Employees Only | You can use this list to review employees who have not worked in the last 12 months |
Super Allowances | Allowances used for creating super payments | Check the list and ensure the right allowances are generating superannuation. Adjust where necessary. |
STP Allowances | Allowance grouping for STP reporting | Check the allowance list to ensure the right ATO Category and Subcategory are used. |
RESC Check | Reportable super contributions (RESC) matches the Salary Sacrifice Super deductions as a minimum | In most cases, the RESC Year to date amount should match the Super Salary Sacrifice Year to date amount on the Accum (i) tab. See example below.  If they don’t match, you will need to investigate why and adjust where necessary. |
OTE vs SG Check | Compare the Superannuation Guarantee % with the OTE (Ord time earnings), to highlight if any employees may have fallen under 11% for the year | If needed, process adjustments via a Manual Pay. Ensure you have the Super Fund ID attached to the transaction on the Text tab. |
ETP Processing Check | Redundancies, Time in Lieu of Notice etc have an appropriate ETP record and have not been processed directly in Transaction View | |
Allowances and Deductions Check | Highlight any active deductions and allowances that are setup but not used within the past 12 months that could be suspended or hidden | If you want to Hide or Suspend an allowance, open the allowance record and update the Hidden and/or Suspend fields on the Details ii tab. 
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Cost Centre Check | Highlight any Cost centres that have not been used in the past 12 months, that could be expired | If you want to mark CostCentres as expired, open the Costcentre record and add an expiry date.  |
Job Code Check | Highlight any Job Codes that have not been used in the past 12 months, that could be expired | If you want to mark Jobs as expired, open the Job record and add an expiry date. 
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User Security | Highlight Users that have not used PayGlobal in the past 30 days, so they can be evaluated or locked out | If you want to Lock Out a User from PayGlobal, you need to open their User Profile and Tick the Locked-Out field on the Logon Details tab. Alternatively, you can enter a Termination Date on this tab.  |
Self Service Users | Highlight Active Employees which have not logged into Self Service for 60 days | This will highlight a lack of usage, training for users or casual employees that should be terminated. |
Database Maintenance | This is a list of the database tables and their relevant sizes. If there are any alarmingly large tables, please speak to MYOB to discuss options for archiving / purging to increase performance and decrease database size | |
Table Sizes | This is a list of the database tables and their relevant sizes. If there are any alarmingly large tables, please speak to MYOB to discuss options for archiving / purging to increase performance and decrease database size |