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User Defined Tab

The User Defined tab of the Employee Maintenance window contains extra generic fields that may be used to customise your data. You can rename some of the "User Defined" fields, and add information specific to your company's storage requirements.

With User Defined Fields you can extend the power of the Exo Payroll storage system to record items of interest that are not otherwise covered elsewhere, by turning on the "show user defined fields" option in the Employees report.

The following types of User Defined Field are available:

  • Logical - Place a tick in the box to turn on a logical field.
  • Date - Enter a date in the format dd/mm/yyyy.
  • Text - Enter a short comment here.
  • Memo - Enter a long comment or description here. It can run over several lines.

To give a meaningful name to a field, double-click on the "User Defined" name; this will make the caption editable.

The names you enter for the User Defined fields apply to all employees, but the information you enter for the fields' values is specific to the employee you are currently editing. For example, if you change one of the text fields to "Middle Name", then this field will be called "Middle Name" for all employees; however, the actual contents of the field is entered separately for each employee.

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