User permission list

Can't onboard new hires? In version 8.5 (April 2022) we added a new View permission groups option that is required to send new onboarding invitations. To restore access to members of custom permission groups, add the new permission to any groups that need it.

This page lists all the permissions you can give user groups in MYOB Advanced Workforce Management for the different parts of the system. For information on how to assign these permissions to groups, see Managing permission groups.

It is strongly recommended that "View own employee profile" is given to all custom permission groups.

Leave requests and balances

Name	Functions and prerequisites
View Leave Requests	Controls visibility of the Leave tile in the mobile app.
Approve leave requests	Enables Leave at the top navigation and Leave tile on the dashboard Allows user to approve and decline leave request.
View leave balances	Allows user to see leave balance when adding / editing leave requests Approve leave requests must be enabled.
Create and update leave requests	Allows user to add and update leave requests Can add and update requests in their employee profile (requires View full employee information and Create and update employee permissions).

Business intelligence

Name	Functions and prerequisites
View business intelligence	Enables Business Intelligence link in Management dropdown Allows user to use the functionalities within the BI section.

Document library

Name	Functions and prerequisites
View document library	Enables Documents link in Management dropdown and tile on dashboard Allows user to see all shared documents.
Create and update documents in the document library	Allows user to see leave balances when adding or editing leave requests Requires Approve leave requests permissions.

Employee details

Name	Functions and prerequisites
View basic employees information	Enables Employees link in Management dropdown Populates employee dropdown lists in various screens.
View full employees information	Allow user to see most tabs in the employee profile screen Required to be able to view employee profiles.
Create and update employees	Allows user to add and edit information in the available tabs in employee profile Allows user to add and view sensitive documents on employee records. Requires either View full employee information or View basic employees information permission
Archive employees	Allows user to hide employees from the front end and reports
View and Upload Sensitive Employee Documents	Allows access to sensitive documents against employees.
View and manage non-payrolled employee	Allows user to see and update non-payrolled employees. Viewing requires either View full employee information or View basic employees information permission. Updating requires Create and update employees permission.
View own employee profile	Enables My Profile link in Account dropdown and tile on dashboard. Allows user to see, add and edit most tabs on their own profile.
View own employee roster	Allows user to see the Schedule tab on their own profile. Requires View own employee permission. Please note - if the Option "Allow employees to see full rosters" is set to YES then this allows employees to see rosters for all other staff at locations they can access.
View own employee shift requests	Allows user to see the Shift Request tab on their own profile. Requires View own employee permission.
View own employee leave	Allows user to see the Leave & Unavailability tab on their own profile. Allows user to add, edit and delete their own leave requests. Requires View own employee permission.
View own employee expenses	Allows user to see the Expenses tab on their own profile. Requires View own employee permission.
View Employee Licenses and Training	Allows access to the Requirements and Qualifications tab of employees. This access is Read Only.
Create and Update Employee Licenses and Training	Gives access to Create and Update requirements/qualifications against employees. Requires View Employee Licenses and Training permission.

Expense requests

Name	Functions and prerequisites
Approve expense request	Allows user to approve or decline expense requests Requires Create and Update expense request permission Allows user to approve or decline expense requests in employee profile (requires all of View full employee profile, Create and update employee, and Payroll management permissions)
View Expense Requests	Grants read only access to Expense requests. Grants access to the Manage Expenses tile in the Mobile app.
Create and update expense requests	Allows user to see leave balances when adding or editing leave requests Requires Approve leave requests permissions

Onboarding

Name	Functions and prerequisites
View onboarding statuses	Enables the invite button in the Employees screen Allows user to Resend and Delete onboarding invites
Create onboarding invites	Allows user to send onboarding invites to employees

Permission groups

Name	Functions and prerequisites
Create and update permission groups	Enables the Permission Group tile on the dashboard (requires View settings permission) Allows user to manage custom permissions
View permission groups	Enables users to view permission groups on various screens, including onboarding Required to send new onboarding invitations

Employee Messaging / Chat

Name	Functions and prerequisites
View Messages	Access to the Messages tab in the Mobile app, and the Messaging function in the webapp. Lets you add comments and react to posts.
Post Messages	Intended for Managers, allows posting of new message threads.

Extra Features

Name	Functions and prerequisites
Allow Access to learning Portal	Adds the Learning Academy link under the Management dropdown in the web app. This is configured in the go1 integration.
View permission groups	Enables users to view permission groups on various screens, including onboarding Required to send new onboarding invitations

Administration

Name	Functions and prerequisites
Basic Payroll management	Allows user to view Payroll related tabs in employee profile. Unlocks the capability to commit and submit timesheets (requires Authorise timesheets for payroll permission). Can add and edit information on payroll related tabs (requires Create and update employees and either View basic employees information or full employees information permissions). Requires user to log on using Multi-factor authentication.
Manage Pay Runs	Enables Payroll link in Management dropdown and tile on dashboard.
View payroll reporting	Can access Payroll reporting (requires View reporting permission).
View reporting	Enables Reporting link in Management dropdown. Makes the Employee and T&A report available. Viewing the Payroll reports requires View Payroll Reporting permission. Viewing the Analysis reports requires View Analytics Reports permission.
View analytics reports	Can access Analysis reporting (requires View reporting permission).
View settings	Enables Setting link in Management dropdown. Includes Add Device, Download Clock Application and Blackout Period. Adds a wide range of tiles to the Management > Settings screen.
View roster	Enables Roster at the top navigation. Allows user to view shift schedule.
View roster and timesheets costings	Enables costing in Roster (requires View roster permission). Enables costing in Time(sheet) (requires View and attendance permission).
Update and Publish Roster	Allows user to add and edit shifts, publish and unpublish shifts. Requires View roster permission.
View time and attendance	Enables Time(sheet) at the top navigation. Allows user to view employee timesheets.
View own time and attendance in employee portal	Enables Time and Attendance tile on own profile. Requires View own employee profile permission.
Create and update timesheets	Allows user to add and edit timesheets. Allows user to reject timesheets.
Create and update own timesheet entry through the employee portal or mobile app	Allows employee user to create their own timesheets via web or the Advanced Team app.
Approve timesheets	Allows user to approve timesheets. Allows user to unapprove time (requires Create and update timesheets permission).
Approve own timesheets	Allows user to approve their own timesheets.
Authorise timesheets for payroll	Enables user to authorise timesheets Enables user to un-authorise timesheets (requires Approve timesheets permission) Enables user to commit timesheets and submit them to payroll (requires Payroll management permission)
View templates	Allows user to view templates
Create, Update and Delete template	Allows user to add, edit, delete and apply shift templates. Requires View templates permission.
View Permission Groups	Allows view of permission groups, required to be able to set Location Access for employees.
Create and Update Permission Groups	Allows creating/updating Permission Groups.
View Support Requests	Not yet fully implemented as of 24.5 release Will allow a user to view what support requests have been made by MYOB Support for the site.
Grant or Revoke Support Requests	Not yet fully implemented as of 24.5 release Will allow a user to grant or revoke access for support users to investigate site issues.

System control permissions

These permissions are part of system roles, and are not generally available. They’re listed here for troubleshooting reasons.

Name	Functions and prerequisites
Create and update company dashboard notifications	MYOB Only
Staff permissions with HRIS	MYOB only. Extra setting for integration with HRIS packages.
Create and update integrations	MYOB only.
View information relating to own onboarding flow	Part of the Onboarding Only permission group. Not required for general use.
Add and Update Information Relating to Own Onboarding Flow	Part of the Onboarding process. Not required for general use.
Apply global templates to a company	MYOB Only
Update Smart Roster Settings	MYOB Only
Generate Demo Data for a customer	MYOB Only
Clone global pay conditions	MYOB Only
Clone global pay levels	MYOB Only