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User permission list

Can't onboard new hires? In version 8.5 (April 2022) we added a new View permission groups option that is required to send new onboarding invitations. To restore access to members of custom permission groups, add the new permission to any groups that need it.

This page lists all the permissions you can give user groups in MYOB Advanced Workforce Management for the different parts of the system. For information on how to assign these permissions to groups, see Managing permission groups.

It is strongly recommended that "View own employee profile" is given to all custom permission groups.

Leave requests and balances

Name

Functions and prerequisites

Approve leave requests

  • Enables Leave at the top navigation and Leave tile on the dashboard

  • Allows user to approve and decline leave request.

View leave balances

  • Allows user to see leave balance when adding / editing leave requests

  • Approve leave requests must be enabled.

Create and update leave requests

  • Allows user to add and update leave requests

  • Can add and update requests in their employee profile (requires View full employee information and Create and update employee permissions).

Business intelligence

Name

Functions and prerequisites

View business intelligence

  • Enables Business Intelligence link in Management dropdown

  • Allows user to use the functionalities within the BI section.

Document library

Name

Functions and prerequisites

View document library

  • Enables Documents link in Management dropdown and tile on dashboard

  • Allows user to see all shared documents.

Create and update documents in the document library

  • Allows user to see leave balances when adding or editing leave requests

  • Requires Approve leave requests permissions.

Employee details

Name

Functions and prerequisites

View basic employees information

  • Enables Employees link in Management dropdown

  • Allows user to see the Personal Information and Medical / Emergency Contact tabs in the employee profile screen

View full employees information

  • Allow user to see most other tabs in the employee profile screen

Create and update employees

  • Allows user to add and edit information in the available tabs in employee profile

  • Allows user to add and view sensitive documents on employee records.

  • Requires either View full employee information or View basic employees information permission

Archive employees

  • Allows user to hide employees from the front end and reports

View and manage non-payrolled employee

  • Allows user to see and update non-payrolled employees.

  • Viewing requires either View full employee information or View basic employees information permission.

  • Updating requires Create and update employees permission.

View own employee profile

  • Enables My Profile link in Account dropdown and tile on dashboard.

  • Allows user to see, add and edit most tabs on their own profile.

View own employee roster

  • Allows user to see the Schedule tab on their own profile.

  • Requires View own employee permission.

  • Please note - if the Option "Allow employees to see full rosters" is set to YES then this allows employees to see rosters for all other staff at locations they can access.

View own employee shift requests

  • Allows user to see the Shift Request tab on their own profile.

  • Requires View own employee permission.

View own employee leave

  • Allows user to see the Leave & Unavailability tab on their own profile.

  • Allows user to add, edit and delete their own leave requests.

  • Requires View own employee permission.

View own employee expenses

  • Allows user to see the Expenses tab on their own profile.

  • Requires View own employee permission.

Expense requests

Name

Functions and prerequisites

Approve expense request

  • Allows user to approve or decline expense requests

  • Requires Create and Update expense request permission

  • Allows user to approve or decline expense requests in employee profile (requires all of View full employee profile, Create and update employee, and Payroll management permissions)

Create and update expense requests

  • Allows user to see leave balances when adding or editing leave requests

  • Requires Approve leave requests permissions

Onboarding

Name

Functions and prerequisites

View onboarding statuses

  • Enables the invite button

    in the Employees screen

  • Allows user to Resend and Delete onboarding invites

Create onboarding invites

  • Allows user to send onboarding invites to employees

Permission groups

Name

Functions and prerequisites

Create and update permission groups

  • Enables the Permission Group tile on the dashboard (requires View settings permission)

  • Allows user to manage custom permissions

View permission groups

  • Enables users to view permission groups on various screens, including onboarding

  • Required to send new onboarding invitations

Administration

Name

Functions and prerequisites

Payroll management

  • Enables Payroll link in Management dropdown and tile on dashboard.

  • Allows user to view Payroll related tabs in employee profile.

  • Unlocks the capability to commit and submit timesheets (requires Authorise timesheets for payroll permission).

  • Can access Payroll reporting (requires View reporting permission).

  • Can add and edit information on payroll related tabs (requires Create and update employees and either View basic employees information or full employees information permissions).

  • Requires user to log on using Multi-factor authentication.

View reporting

  • Enables Reporting link in Management dropdown.

  • Makes the Employee and T&A report available.

  • Viewing the Analysis and Payroll reports requires Payroll management permission.

View settings

  • Enables Setting link in Management dropdown.

  • Includes Add Device, Download Clock Application and Blackout Period.

  • Adds a wide range of tiles to the Management > Settings screen.

View roster

  • Enables Roster at the top navigation.

  • Allows user to view shift schedule.

View roster and timesheets costings

  • Enables costing in Roster (requires View roster permission).

  • Enables costing in Time(sheet) (requires View and attendance permission).

Update and publish schedule

  • Allows user to add and edit shifts, publish and unpublish shifts.

  • Requires View roster permission.

View time and attendance

  • Enables Time(sheet) at the top navigation.

  • Allows user to view employee timesheets.

View own time and attendance in employee portal

  • Enables Time and Attendance tile on own profile.

  • Requires View own employee profile permission.

Create and update timesheets

  • Allows user to add and edit timesheets.

  • Allows user to reject timesheets.

Create and update own timesheet entry through the employee portal or mobile app

  • Allows employee user to create their own timesheets via web or the Advanced Team app.

Approve timesheets

  • Allows user to approve timesheets.

  • Allows user to unapprove time (requires Create and update timesheets permission).

Authorise timesheets for payroll

  • Enables user to authorise timesheets

  • Enables user to un-authorise timesheets (requires Approve timesheets permission)

  • Enables user to commit timesheets and submit them to payroll (requires Payroll management permission)

Create, Update and Delete template

  • Allows user to add, edit, delete and apply shift templates.

  • Requires View templates permission.

View templates

  • Allows user to view templates

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