ANSWER ID:4423
When an employee finishes and you terminate their employment, they remain in Payroll as an Ex-Employee. This is because the software needs to retain the employee pay history.
Do you need to complete this process?
The finishing process described below is only to be used if you need to terminate an employee without processing a final pay to pay out all leave balances. If you are processing a final pay, see process a final pay.
Here's how you can finish an employee without paying a final pay, and how you can reinstate an employee who starts working for you again.
To remove an employee from Payroll without paying a final pay
To reinstate an ex-employee
When a previous employee begins working for you again, add a new employee and copy the required details from their original record.
- Go to the Maintenance command centre and click Maintain Employee.
- Press the F4 key to add a new employee.
- Enter an Employee Code. This must be different to the employee's original code.
- Enter the employee's First Names and Last Name.
- Click in the Copy the following information from Employee Code field and press the F9 key to select the relevant employee.
- Select the information you want to copy. Details can be changed once the employee is added.
- Click OK.
- Click Close.