ANSWER ID:4423
When an employee finishes and you terminate their employment, they remain in Payroll as an Ex-Employee. This is because the software needs to retain the employee pay history.
Do you need to complete this process?
The finishing process described below is only to be used if you need to terminate an employee without processing a final pay to pay out all leave balances. If you are processing a final pay, see process a final pay.
Here's how you can finish an employee without paying a final pay, and how you can reinstate an employee who starts working for you again.
To remove an employee from Payroll without paying a final pay
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Go to the Maintenance command centre and click Maintain Employee.
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Click Select Employee and choose the relevant employee, then click OK.
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Click the Leave Details tab.
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Click the Annual Leave & Holiday Pay tab.
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Ensure the Holiday Pay Due and Current Annual Leave due amounts are zero. Manually overwrite these figures to 0.00 if required. See our example below.
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Click the Other Leave tab.
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Ensure the Current Alternative Holidays Due amount is zero (under the Alternative Holidays heading). Manually overwrite this figure to 0.00 if required. See our example below.
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Click the Employment Details tab.
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Enter the employee's Finished Date.
The employee will now be shown as an Ex-employee:
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