Permanent transactions are used to ensure an employee receives the same transaction every pay period. These transactions are particularly useful for handling consistent allowances or deductions.
Key Features
-
Automatic Repetition: Permanent transactions repeat every pay period, regardless of circumstances.
-
Unchanging Amounts: They remain consistent and do not vary between pay periods.
-
Transaction Types: They can be either allowances or deductions.
-
Auto-Copy Functionality: The system automatically copies permanent transactions to standard transactions when you open a pay period in PayGlobal.
-
Temporary Suspension: You can suppress the auto-copy process for a specified period by setting a "Suppress auto pay until" date in the employee's annual leave transaction.
Benefits
-
Eliminates the need for manual entry of recurring transactions.
-
Reduces processing time.
-
Minimizes the risk of keying errors.
Steps to Add a Permanent Transaction
-
Select Employee Record:
-
In the Transaction View window, locate the employee for whom you wish to add the permanent transaction.
-
Click on the employee's record to select it.
-
-
Go to Payroll > Permanents and select Edit and right click and select Add Record on press the Ins button
-
Insert Permanent Transaction:
-
With the employee's record selected, press Insert or the "+" button to open the Select Allowance box or the “-” button to open the Select Deduction box.
-
Enter the specific transaction code for the permanent transaction (e.g., any deductions, allowances, etc.) and press Enter.
-
-
Fill Transaction Details:
-
In the transaction details window, input required fields such as:
-
Amount
-
Effective date
-
Any pertinent codes (e.g., reason codes)
-
-
Ensure all fields are appropriately completed based on the specifics of the transaction.
-
-
Verify and Close:
-
Revisit the employee's record to ensure the transaction appears correctly.
-
Exit the Transaction View after confirming all changes.
-
Key Notes
-
Permanent transactions should be created before the pay is opened to ensure that it flows into the Pay correctly.
-
Management of permanent transactions is accessible via:
-
The Permanents tab in employee records.
-
Transaction View for broader oversight.
-
-
If Auto-pay is set to no the permanent will appear only when an attempt is made to enter the first Standard transaction for the employee.
-
If a permanent has been created once the pay is already open, you can use the Copy to Sequence command to copy the permanent into the open standard pay See Help Topic: 2722
This structured approach streamlines payroll processes, ensuring accuracy and efficiency for repetitive entries.
Related links: