Running the PTRS report

MYOB Greentree’s PTRS report gives you the calculated results you need to complete your submissions in the Payment Times Reporting Portal.

In the report, the left column lists some of the questions you’ll see in the portal, and the right column lists the values you need to enter as your answers.

Before running the report

Make sure suppliers have ABNs

For a supplier to be included in PTRS reports, they need an Australian business number (ABN). Review your suppliers by checking the ABN field on the Defaults tab of the Supplier Maintenance form.

If your Australian company has foreign sub-companies, you need to review their suppliers as well. For example, if you have a New Zealand sub-company that purchases from an Australian supplier, then that Australian supplier needs an ABN.

Set which suppliers are small businesses

After you’ve made sure each of your supplier accounts has an ABN, you need to mark which of the suppliers are small businesses. Importing an SBI file lets you do this in bulk for all companies consolidated under the reporting entity company.

1. Log in to MYOB Greentree as the reporting entity company.

2. Go to Reports > Accounts Payable > PTRS Report.

3. Click Export SBI. This generates a CSV file with a list of your suppliers' ABNs. If a supplier doesn’t have an ABN, they won’t be included in the CSV.

   

4. Log in to the Payment Times Reporting Portal.

5. Upload the MYOB Greentree CSV file to the SBI Tool.
   The tool generates a new CSV file with a list of small business to be included in the PTRS report.

6. In MYOB Greentree, go to the PTRS Report form and click Import SBI.

   

7. Select the CSV file you got from the SBI Tool and import it.
   This selects the PTRS Small Business checkbox on the Supplier Maintenance form for suppliers identified as a small business by the SBI Tool.

   

Excluding a supplier from PTRS calculations

There are some suppliers you need to exclude from the total trade credit payments dataset used to calculate PTRS – for example, government entities, employees etc.

For more information on what to exclude, see the Australian government’s PTRS guidance.

To exclude a supplier, select the Exclude from total trade credit payments checkbox on the Defaults tab of the Supplier Maintenance form.

If you can’t select the checkbox, it means the supplier either has no ABN or they are a small business.

Running the PTRS report

1. Log in to MYOB Greentree as the reporting entity company.

2. Go to Reports > Accounts Payable > PTRS Report.

3. Enter the reporting period dates in the Report Start and Report End fields.

4. Click Print to run the report.