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Personal Leave Groups

Selecting Groups > Personal Leave Groups from the Maintenance menu opens a window that allows you to create groups of personal pay rules for assignment to employees in the Employee Maintenance window. These entitlements are automatically given to the employee on the appropriate service anniversaries.

This topic describes the new leave entitlement management functions. Click here for documentation on the old functions.

Personal Leave Groups are added and edited using the following window:

Group Code Enter the Group code number that you want to use.

Description Enter the name you want to label this Group code number

Method Select one of the following accrual methods:

  • Calendar - This method accrues leave on the basis of days worked as they accumulate across a theoretical "calendar of pay periods". The calculation works by gauging the difference, in actual days of the week, between the employee's start date (or last anniversary date, if they have one) and the employee's pay period end date. The difference in days is proportioned against the number of days in the entitlement period - usually one year (365 or 366 for a leap year) - and is then multiplied by the entitlement hours (usually expressed as an annual value) in order to arrive at a year-to-date accrual.

  • Hours - Unlike the Calendar method, this method accrues leave based on the employee's actual hours of work, using the formula:

    (Days in this Year x Hours Paid x Entitlement Units) / (Days in Period x Full Time Hours per Year)

    If an employee is part time and does not work a set number of days per week, MYOB recommends the Hours method.

Full Time Hours Per Year This field is only required for the Hours Based method. Here you would specify the hours that the employee would theoretically be paid for if they were to work full-time for the whole year (this is usually 1976 hours). The system will ratio the actual hours paid against the full-time hours paid in order to calculate the proportion of year worked and in turn hours to pay, at the end of the year.

Cap Accruals Per Pay Period When using the Hours method, it is possible for employees to accrue more than their entitled leave if they work more than the standard hours. Select this option to prevent the employee from accruing more than their entitled leave.

Repeat Final Change Every Select how often the final entitlement entry should repeat once it expires.

Click the Add button to add a new entitlement change, or select an existing change and click Edit to change its details.

Months after Start Date Enter the number of months after an employee's start date that the first change in their Personal Leave will take place. For the initial entitlement, set this value to 0 if the accrual commences as of the employee's start date. Set this value to a specific number of months if the accrual is to result in a further allocation of leave during the employment period. Each accrual line will be rolled into carry-over based on the start date of the following group entitlement rule, such as 12 months, 18 months, etc, and taking into account any repeat rule in group maintenance.

Number of Months Enter the length of the entitlement period in months.

Period Entitlement Enter the number of hours the employee is to receive on their entitlement date.

Entitlement per month This field displays the number of hours the employee accrues each month, i.e. the period entitlement divided by the number of months.

Once you have defined Personal Leave groups, all that is required is to allot the appropriate group to the individual employee. This is done from the Leave Entitlements tab of the Employee Maintenance window.

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