Processing public holidays not worked - Australia
This article is for Australia only for all employees who work full or part time.
Ensure that all of your Public Holidays have been added into MYOB Workforce Management. See Adding public holidays for further information on how to add any Public Holidays if needed.
Using Standard Hours
Add all of your standard hours into the schedule (see How do I add employees' standard hours to the Roster? for further information), and edit all employees that are not working to add the work type "Public Holiday not Worked". To do this, click on the relevant shift in the schedule and click Edit.
On the Shift Details window, click Show Advanced, and from the Work Type menu, select "Public Holiday not Worked".
The system will then recognise these shifts that are marked as a Public Holiday not Worked, and automatically approve these timesheets.
Not Using Standard Hours
If you do not use standard hours, you will need to manually enter a new shift for all employees that usually work but are not on that particular day.
This can be done from the schedule by clicking the + button in the top right hand corner.
You then need to select the Employee, Position, Location, Shift start & end time and any breaks, and then click Show Advanced and select the "Public Holiday not Worked" work type, as above. This will need to be done for each employee.
For those employees who are working on the public holiday, treat them as normal - payroll rules will pick this up automatically when processing your pay run.
Timesheets not created automatically for Public Holidays
Timesheets are only made automatically for Public Holidays if all of the following are true:
On the morning of the shift:
The Shift has a worktype assigned with the “Enable Auto Timesheets” option on.
The shift has been published
The shift is not currently linked to an existing timesheet
If the day has already started, unpublishing the shift and adding the “Public Holiday Not Worked” work type wiill not create a timesheet automatically. In general once a shift has happened, you should make changes to the Timesheet screen, rather than update the roster. This also allows for proper variance tracking between rostered and worked values.