2022.2.2 Release notes

To reduce the number of unnecessary leave requests and empower employees to manage their leave themselves, we've added the ability to add a warning message to leave requests that would result in a negative leave balance, or even stop them from being made.

To set this up, we've added new options to the Entitlements form (MPPP3300), in the Self Service section of the Rules tab.

Select one of three For negative leave options:

• Show no warning or error – Employees aren't warned when they submit leave requests when that would take them into a negative leave balance.
• Show warning and allow submit – Employees are warned that their request will take them into negative leave, but they can still submit the request.
• Show error and prevent submit – Prevents employees from submitting leave requests that would take them into a negative leave balance.

If you choose to show a warning or error, you also need to select a Validate on option. This determines whether these settings are based on the employee's current leave balance, or a projected leave balance on the date of the leave application.

Recalculating projected leave balances

If you set an entitlement to show a projected leave balance in Employee Self Service, MYOB Advanced Payroll will automatically recalculate projected balances for new leave requests.

However, to be able to approve leave requests made before you upgraded to 2022.2.2, you need to manually recalculate projected leave balances on the Leave Administration form (MPPP5040). Select at least one Open, Submitted or Declined leave request, then click the new Recalculate Projected Balance option on the form toolbar.

In MYOB Advanced Employee Self Service, managers can now easily review their employees' leave balances by using the new Team Leave Balances report (MPEM3023). This report is only available to users with the People MSS role selected on the Users form (SM201010).

To reduce the amount of time spent setting up new employees in MYOB Advanced Payroll when imported from MYOB Advanced Workforce Management, we've added employee profiles, that let you create template for different types of employees, with settings like their pay details, branch, and cost-centre pre-populated.

To get started, see Setting up employee profiles.

You can now view and edit an employee's work schedule in a side panel while working on their current pay.

On the Employee's Current Pay form (MPPP3130), click the Employee Work Schedules icon () to open the side panel.

We've improved the speed and responsiveness in some key areas, including:

• importing timesheets
• the Work Schedule form.

To help you keep tabs on changes to your payroll data, we've made some big improvements to auditing that extend the functionality without a loss of stability.

• You can now audit the Pay Details form. We've included some audit configurations that you can extend for your own needs.
• We've turned payroll auditing on permanently, and made it so you can choose which Pay Details fields are audited, so you can monitor the data that's important to you while reducing the performance impact caused by auditing fields unneccessarily.

 Some auditing is required by legislation If you'd like to turn payroll auditing off, please contact your MYOB Advanced support person.

If an employee makes a leave request in the Employee Self Service (ESS) module after you've already manually entered their request into a pay run, you can now map the ESS request to the pay run. This makes sure that leave request statuses are correct in ESS and on the Leave Administration form (MPPP5040).

On the Leave Administration form, select a Paid or Partially Paid leave request and click Map to Pay Run on the form toolbar.

You can now add an employee's personal email address to their contact information. This lets you send their payslip to their personal email address.

To set this up, complete the new Email (Personal) field on the General tab of the Employees form (EP203000).

Then, on the Settings tab of the Pay Details form (MPPP2310), there are new checkboxes that let you select where to send their payslips and payment summaries: Use Personal Email (Portal link) and Use Personal Email.

On the Email Templates form (SM204003), you now have more choice of what information to include in the default Email With Payslip Attached template. We made this improvement by the changing the screen name and screen ID to the Employee's Current Pay (MPPP3130).

To make sure you're getting the clearest, most accurate, and most useful entitlement information, we've retired the Entitlement Summary Report.

The Entitlement Detail Report is still available, but use the Leave Balances & Liabilities Report for the best information.

• For companies using MYOB Advanced Workforce Management, you no longer need a customisation to make sure employee data changes in Workforce Management flow across to Advanced Payroll.
• If your company generates payslips during payslip processing, the Process Payslips form (MPPP5215) now generates payslips more quickly.
• For entitlement payment pay items, we've removed the Override Value options from the Pay Items form (MPPP2210), as the options aren't relevant to that pay item type.
• We've made it so employees can see more details in the employee self-service mobile app, to help them make more informed leave requests. These include leave balances (available and projected) and a conversion into equivalient units in hours, days, or weeks.
• We've removed the Client Setup NZ form, which was used in the past to import pay history in New Zealand, and has been superceded. For more information, see Importing pay history - NZ only.
• To make it easier to reconcile your payroll expenses with the general journal batches, we've made it so the payroll expense allocation journal batch uses the physical pay date, rather than the period end date.
• Improved a range of error messages and warnings to help you resolve and avoid errors.
• You can now use the appropriate tax treatment codes for working holiday makers who have PAYG withholding variations (DVXXXX), or have died (DBXXXX).