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Paid family and domestic violence leave - Australia

The Australian Government has introduced paid family and domestic violence leave (FDVL) for all employees. This took effect on 1 February for employers with 15 or more employees, and will begin on 1 August for smaller employers.

 Grace period till 4 June The ATO are giving employers until 4 June to update their payroll systems for this change

We've compiled some information about the key changes impacting employers and employees, and are also seeking guidance from the relevant authorities about some issues that we think need to be clarified further.

Key changes

The key changes impacting employers and employees in Australia as per the Fair Work Ombudsman links are:

  • Entitlement changes from 5 days unpaid to 10 days paid.

  • New employees that commence on/after the effective legislation date get 10 days from 1st day of employment – they do not have wait for 12 months anymore.

  • Existing employees on the effective legislation date, will have their existing balances reset to 10 days. When their next employment anniversary falls, the balances are required to be reset again to 10 days. 

    • This does mean some employees could legitimately access more than 10 days paid FDVL within the first 12 months of the effective legislation date.

  • Leave can be taken in any quantity either continuously or not, for example 1 hour here and there or 10 days in one block or any combo in between.

  • FDVL supersedes other leave.

    • If employee is on Annual or Sick leave and they need to take FDVL, then the FDVL would replace the other leave.

    • There will be no difference to an employee getting sick whilst on annual leave. This means existing leave requests would need to be replaced/modified. “Other leave payments” may need to be reversed so that the other leave balances and liabilities get credited back what was replaced by FDVL.

  • Casual employees can take FDVL outside their rostered hours of work. But the employer is only required to pay FDVL for the days/hours they were rostered. This does not stop the employer from paying generously although they are not required to.

  • Payslips must not mention paid family and domestic violence leave, including any leave taken and leave balances.

    • From 4 February 2023, an amount paid to an employee for taking paid family and domestic violence leave has to be recorded on a Payslip as ordinary hours of work, or another kind of payment for performing work, such as an allowance, bonus or overtime payment.
    • However, if an employee requests it, their employer can record time taken as paid family and domestic violence leave as another type of leave on their Payslip (for example, annual leave).

    • It is best practice for their employer to record this on their Payslip in a way that makes the Payslip look as close as possible to how it would have looked if the employee had not taken the leave.
  • STP reporting of FDVL amounts should match that of the payment type shown on the employee's Payslip. This may be any of the following:
  • Gross, if shown as an employee’s ordinary hours of work
  • A payment made in relation to the performance of the employee’s work, including (but not limited to) an allowance, bonus or a payment of overtime
  • Other Paid Leave, where requested by the employee (or, before 4 June 2023, where an employer is making use of the grace period contained in the regulations), an amount paid for taking a period of another type of leave (other than a period of paid family and domestic violence leave).
Key issues

We are still waiting for guidance from Fair Work Australia on the following issues:

  • Clarification on how an employer can validate an employee received their full rate of pay. For example, should it just be the planned work hours that get replaced in payroll or should all pay items be replaced with FDVL using a consolidated rate.

    Until we receive guidance from Fair Work/DSPANZ, employers should seek independent legal/financial advice on how FDVL should be represented within the payroll system.
  • How 'part-day' leave is to be calculated, especially if the employee is also entitled to incentive-based payments such as bonuses, loadings, monetary allowances, overtime or penalty rates and any other separately identifiable amounts.

Setting up paid FDVL in MYOB PayGlobal

How you set up paid FDVL in MYOB PayGlobal depends on the rest of your setup. If you're using the leave credit system, see the Leave Credits Manual for detailed information. If you have a different setup, or want help to implement FDVL using leave credits, contact a consultant through Support or your account manager.

If you have already implemented unpaid FDVL using the leave credits functionality:

  • If you create a new allowance record for paid FDVL, make sure you replace the instances where the old unpaid allowance is used.
  • You may need to change your ESS workflow, leave credit table leave credits, custom reports, award or payroll rules depending on your current configuration.

If you have not configured FDVL at all, consider doing so, especially as the ATO requires the earnings to be reported via STP.

To manage leave requests and the 10-day balance, use PayGlobal's leave credit framework.

If you need the ability to set the allowance up using another reporting category (for example ordinary hours, allowance, or overtime) then contact our professional services team for a custom solution, charged on a time and materials basis. To arrange this, contact Support or your account manager.

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