Company setup
The company setup allows to capture the organization details for the company.
New Zealand:
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Australia:
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All company details are set up in the company setting view in PayGlobal. The following information is held at this level
- Company Name
- Company Contact details
- Company address details
- Company banking details
- Company ABN details (Australia only)
- Employer IRD Number (New Zealand only)
- PayGlobal Module settings
- PayGlobal Licensing settings
Generally, company settings are defined once only at the initial database setup.
PayGlobal licensing
PayGlobal relies on having a current serial number. Without one, you cannot open or close a pay. When you receive a new serial number, you must copy and paste it into the Company Serial number field below.
New Zealand:
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Australia:
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If you receive a warning message when you logon that states your serial number is about to expire and you have not received a new one, please speak to your accounts to ensure the invoice has been paid.
If so and you have not received the new serial number, please email payglobalservices@myob.com for assistance.
Internal companies
If an organisation has multiple companies that employees are paid from then the individual companies are set up in the internal company entity in PayGlobal.
All related company details information is stored at this level.
New Zealand:
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Australia:
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Organisational setup
The Organization area of PayGlobal defines an organization’s structure. This includes:
- Physical divisions (location, department, work area, dimensions)
- Key financial details (allowances, deductions, rates, awards, award interpreter)
- Other company-specific information such as periods and reasons.
General Periods
The organisational pay frequencies and all associated period to date tables are defined in the PayGlobal General Period entity. If an organisation had multiple pay frequencies then they would all be defined and the relevant period to date tables attached.
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Pay Period Calendars
Pay Cycle Calendars are used to set the regularity of the Pay Period in terms of time.
The Calendar tab specifies the Pay Period date ranges for the financial year ahead. Each record in the Calendar contains a from and to date range.
Each Calendar record also contains a set of accumulators, from which reporting and costing information are generated.
This work package ensures the Pay Cycle Frequencies will be setup well in advance and linked to their appropriate Internal Company Structure. These Cycles and Internal Company form an important link to the Financial (and other) Reporting needs as well as defining a simple method of Opening and Closing Pays as and when required.
Period tables would need to be defined for the following areas;
- Period PTD – Defines the number of days for each Pay Period. If a company pays employees, weekly then the Pay Period is 7 days. (This Accumulator will be used for all period reporting.)
- Period MTD – Defines the number of days (within a date range) for each Monthly Reporting Period. (This Accumulator will be used for all your monthly reporting)
- Period Tax PTDs – Entity defines the number of days (within a date range) for each Taxation Reporting Period.
- Period YTDs – Define the taxation year. For example, 01/06/2016 to 30/06/2017. The dates in this entity are consistent with a range of Period PTD dates.
- Period Financial YTDs – Define a company’s Cost Centre reporting year. Most companies match this period to that of the Period YTDs. For example, 01/07/2016 to 30/06/2017.
- Period Superannuation PTDs – To set the date ranges used for reporting on an organization’s superannuation values. For example, each Superannuation PTD may span a period of one month. The date ranges used would be 01/04/2017 to 30/04/2017.
- Period Superannuation QTDs (Australia only) – To set the date ranges used for In Australian databases, Period Superannuation QTDs define the legislative superannuation reporting period. For example, each Superannuation QTD may span a period of 3 months. The date ranges used would be 01/01/2017 to 31/03/2017.
To setup the next years’ worth of Period Codes etc., refer to the Period Calendars Creation Tool manual.