Adding a new public holiday in PayGlobal

To record the appropriate leave payments and liabilities for a new public holiday in PayGlobal, you'll need to create the new holiday, add it to the relevant holiday groups, and account for any other payroll activities affected such as new starters, terminations, and existing leave requests.

For more information on setting up and paying holidays, see PayGlobal Online Help.

Setting up the new holiday

To create the new holiday:

1. Go to Organisation > Entitlements > Holidays.

2. Right-click the list of holidays, then click Add Record. The Add Holidays window will open.

3. Enter the relevant details. See example below:

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4. Click Save + Close to finish creating the new holiday.

Add the new holiday to the appropriate holiday groups

Repeat these instructions for each group that should include the new holiday.

1. Go to Organisation > Entitlements > Holiday Groups.

2. Double-click the group to open a relevant holiday group, then click Edit to open the Edit Holiday Groups window.

3. Right-click the list of holidays and click Add Record.

4. In the Details tab, select the new holiday for Holiday, and "Public Holiday" as the Reason.

5. Click Save + Close to finish adding the new holiday to the group.

Checking other affected payroll activities

New starters and terminations

Check that you have made the appropriate arrangements to update staff who were previously scheduled to start or finish their employment on the date of the public holidays.

Pre-existing leave requests

Employee entitlements

Employees with leave already planned on the new holiday are entitled to the new holiday depending on the type of leave, and whether it was paid or unpaid:

• In both Australia and New Zealand, annual and sick leave must only be replaced if it's “paid” and the day would have been a regular/normal work day for the employee.
  For Australian long service leave, the rules are determined by state or territory legislation.

• Unpaid leave cannot be replaced by a paid public holiday

For more information about which employees are entitled to the public holiday, see the available government guidance:

• Australia:

  • Fair Work Act 2009, s.114-116

  • Not working on public holidays

• New Zealand:

  • When a Public Holiday Falls Within a Leave Period

  • Public Holidays

  • Holidays Act 2003

Managing pre-existing leave requests

If you do have any leave requests that need to be changed, manage them depending on how they were generated.

• Leave requests from ESS – Get the manager to delete and re-submit them if possible.

• Leave requests from a third-party system – Either modify the leave request in PayGlobal from the employee record > Leave > Leave Requests tab, or re-enter the leave request in the third-party system following the vendor's instructions.