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Using a due back date (New Zealand)

Employees who go on leave that span multiple Pay Periods, e.g. Xmas or a world trip, can be paid for the whole leave period at the start of the leave but will continue to appear in Current Pays for processing.

In these situations, to stop an employee from appearing in Current Pays when there is nothing to be processed the Due Back Date can be used. The Due Back Date field can be found on the Employee Details tab in Employee Maintenance.

When the Due Back Date is used the following will occur:

  • The employee will not appear in any Current Pays that are processed with a Pay Period End Date that is prior to the Due Back Date.
  • No Annual Leave will be accrued while the Due Back Date is in effect as the employee is not being included in the pays during that period (see below)
  • When a Current Pay is created with a Pay Period End Date that falls after the Due Back Date then the employee will appear in that pay as normal.
  • If the employee is added to a Current Pay before the Due Back Date has been reached, the Due Back Date will be removed and the employee will operate as normal from that time

If the employee has not returned from leave when the Due Back Date comes up and they are to continue being excluded from the Current Pays then the Due Back Date can be changed to a new date.

Leave Accrual after due back date expires

Once the Due Back Date is no longer in effect and the first Current Pay that the employee is included in is updated then the "This Year Accrued To" date will also update. Leave will update to this new date which means that the employee will "back accrue" leave for the period that they were away.

If the Anniversary Date fell within the Due Back Date period, when the "This Year Accrued To" date changes the leave year will roll over, applying leave accrual and entitlements appropriately.

Need more help? You can open the online help by pressing F1 on your keyboard while in your software.

You can also find more help resources on the MYOB Exo Employer Services Education Centre for Australia or New Zealand.

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