Fixing the wrong date in Pay Period Times (Step 4 of the time cycle)
"Pay Period Times" (or "Step 4" of the Exo Time and Attendance Time Cycle) is used to create and check one complete Pay Period before posting the data into Payroll.
This step displays a period ending date (for each Frequency used) that must match the intended pay period in Payroll. Shown as "Pay Period End Date:" before a period is created, and "Pay Period To:" when the period is open. These dates are system-generated and cannot be edited from within the Time Cycle.
If the date for Pay Period Times in Exo Time and Attendance is not correct, start by considering the likely reasons. The most common are listed below (correction options appear in the following section).
Have pays been processed manually in Payroll without using Exo Time and Attendance?
- For example, over the Xmas / New Year period, it is common for two or three weekly pays to be keyed directly into Payroll.
- In this case Exo Time and Attendance simply needs to “catch up” with the missed periods.
Have pay days or frequencies been changed in Payroll? For example:
- Changed the period ending day from (say) Friday to Sunday?
- Moved from weekly to fortnightly pays?
- In this case the system’s “Pay Period Status” needs to be altered. This is generally changed only as part of initial system configuration.
Correction options
Exo Time and Attendance date needs to catch up with Payroll by one or more exact periods
Situation is – the date at “Pay Period Times” is one or more complete periods behind the current date in Payroll. This would happen if pays have been processed manually in Payroll without using Exo Time and Attendance.
The answer is to Post each “unwanted” period in Exo Time and Attendance, but without adding pay data into Payroll. Any clocking times in those periods can still be found in reports.
Exo Time and Attendance pay period date falls on a different day of the week to Payroll, but not by one or more exact periods
Situation is the period ending day has changed in Payroll – say from Friday to Sunday, or maybe pays have moved from weekly to fortnightly. This option could also be used where Exo Time and Attendance has not been used for (say) several months.
The answer is to alter the Exo Time and Attendance “Pay Period Status” settings.
Need more help? You can open the online help by pressing F1 on your keyboard while in your software.
You can also find more help resources on the MYOB Exo Employer Services Education Centre for Australia or New Zealand.