Entering GL code in a debtor invoice

Creditor invoice screen allows toggle between entry of Stock code or GL code. This feature is not directly available for Debtor Invoicing, but you can use the methods below to achieve this.

There are scenarios that a customer would not want to use the cashbook because it may not be payed for immediately and they do want a GST invoice.

Examples where this would be useful:

• On charging a share of advertising (with other suppliers or retaillers)
• Sale of Assets
• Petty cash reimbursements

Here are some workaround/suggestions:

• Turn this profile ON:
  Enable display and override of GL code from stock item
  Select to display the GL code from the stock item and enable this to be overridden.

  

  It is recommended this option only be enabled for managers and accountants.

  GL_code function cannot be used concurrently with BatchCodes in debtors invoices. When user selects 'Y' for option 'GL Coding by Debtors Invoice Line' in 'User profiles'. Likewise in use batch codes profile - alert the user to this limitation also.
  GLCODEDRINV
  In debtor invoice we can use an '@' symbol instead of the stockcode. This will pull through the MISC stockcode and you can enter a GL code.
  Note that we cannot do this if batch codes are enabled.

• Set up some stockcodes and have them flagged as "lookup" in the details 1 screen, so they are not inventory items.
• For sales less than $50 do an integrated cashbook entry instead, because for sales under $50 the debtor does not legally need a GST invoice.

Need more help? You can open the online help by pressing F1 on your keyboard while in your software.

You can also find more help resources on the MYOB Exo Business Education Centre.