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Adding a new employee

This page explains how to add an employee and their pay details to MYOB Advanced Payroll.

Add an employee
  1. Go to the Employees screen (EP203000).

  2. On the form toolbar, click the New Record icon :ADV_Plus: to add a new employee.

  3. In the following tabs, enter the new employee's details:

  4. In the General tab, enter the employee's contact information, address and other general settings.

  5. In the History tab:

    1. On the tab toolbar, click the Add Row icon :ADV_Plus: .

    2. In the new row, complete the Position, Employment Status, Employment Basis and Start Date fields.

  6. In the Financial tab, the fields in the GL Accounts section are automatically filled with information you added in the General Info tab.

    1. In the Payment Settings section, add the employee's bank details, account number and account name.

    2. In the Print and Email Settings, select whether the employee receives printed payslips or payslips by email.

      Financial tab adding a new employee.png
  7. On the form toolbar, click the Save the current record and close the screen icon :Save_exit: .

Add an employee's pay details

After you've added a new employee, you can add their pay details.

  1. Go to the Pay Details screen (MPPP2310).

  2. In the Employee ID field, select the employee whose pay details you want to add.

  3. Click the Pay Groups tab.

    1. In the Pay Group ID field, select a pay group.

      select pay group ID.png
    2. If the pay group you selected is the employee's default pay group, select the Default Pay Group checkbox. The default pay group will be associated with any leave requests the employee makes through the Employee Self Service module.

    3. Enter the employee's salary and hours details.

  4. In the Standard Pay tab:

    1. On the table toolbar, click the Add Row icon :ADV_Plus: .

    2. In the Pay Item field for the new row, select a pay item. This example shows the Wages pay item.

      Example standard pay pay item.png
    3. Complete the Effective Date field. All the other fields will complete automatically with information from the pay group you selected.

    4. Complete the Taxation, Employment and Employee Defaults tabs with required information for your employee.

  5. In the Pay Distribution tab, complete the Reference field, which is required to appear on your employee's bank statement. This is usually the company name and salary, but it can be any detail that your employee would like to see.

    Pay distribution reference field.png

If needed, you can add multiple bank accounts for an employee.

  1. On the form toolbar, click the Save the current record and close the screen icon :Save_exit: .

(Optional) Setting an employee to be excluded from new pay runs

If your company has a lot of casual employees, they might not have timesheet hours every pay run. Setting those casual employees to be excluded from new pay runs saves you the hassle of having to manually remove each employee without timesheet hours from every new pay run.

This makes it easy to only add employees with timesheets hours to a pay run.

  1. Go to the Pay Details form (MPPP2310).

  2. In the Employee ID, select the employee you want to exclude from new pay runs.

  3. Click the Employment tab.

  4. Select the Exclude employee when creating a new Pay Run checkbox.

    Exclude employee when creating a new pay run.png
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